Implementation Date: November 1st, 2013

Last Revision Date: November 1st, 2013

CodeCore collects, uses, retains and discloses information in accordance with the Personal Information Protection Act (“PIPA”). CodeCore may share and disclose personal information within the institution to carry out its mandate and operations. Information, in aggregate form only, may also be used for research purposes and statistics.

Student records

For all career training programs:

A student’s record includes, as applicable, a student enrolment contract; evidence a student met all admission requirements and entrance examinations; financial records, attendance records; documentation of any dispute, grade appeals or dismissal; copies of study permits and practicum/work placement information.

CodeCore retains student records for a period of seven (7) years following the student’s withdrawal, dismissal or graduation. After seven years, the student record is destroyed using a secure destruction method.

Within 60 days of a student completion of the program of study or withdrawal or dismissal, CodeCore uploads a copy of the students’ enrolment contract, transcript and diploma or certificate (if any) to an approved third-party vendor. These records are retained for a period of fifty-five (55) years.

For short duration programs:

A student’s record includes a student enrolment contract; financial records and

documentation of any dispute, grade appeals or dismissal.

Student records are kept for 8 months following the completion of a short duration program and are not archived.

Storage location

All records and documents for CodeCore may be stored on Amazon S3 Storage which is located on foreign (US) soil. It is understood that this data is ouside of Canada and on U.S. soil falls into the Patriot Act

Access to student’s records

Student records are maintained in a secure storage medium in a secure location.

Upon written request to Tammam Kbeili, a student may access his/her records for a fee of $0.25 per page.