Covid19 – CodeCore College – Coding | Business

CodeCore College Covid-19 Safety Plan

Section 1: Preparedness Plan for Current Circumstances:

A. Outline: CodeCore College is currently closed to all visitors and only open to limited numbers of staff and management. The purpose of this section is to provide guidance to staff and students who are working and studying from home in order to ensure that they remain safe and healthy throughout the Covid-19 Pandemic.

B. CodeCore Students: Pre-Departure Orientation for International Students – Information to be provided to students who intend to come to Canada.

C. CodeCore Students: Pre-Session Orientation for International and Domestic Students already in Canada who are not required to be in quarantine

D. Staff working for CodeCore during the pandemic under current conditions – staff working from home.

E. Staff working for CodeCore during the pandemic under current conditions – staff coming to the office

F. The online learning environment

G. Levels of Protection –

First Level of Protection – Elimination
Second Level of Protection – Engineering
Third Level of Protection – Administrative
Fourth Level of Protection – Using PPE and Masks

H. In case of an outbreak/confirmed case among staff or students.

I. Ongoing updating:

Section 2: CodeCore College will open and receive students and staff on Campus

Preparedness Plan for Contingent Circumstances: CodeCore College will open and receive students and staff on campus.

A. Outline: The purpose of this section is to provide guidance to staff and students who will be coming to CodeCore to work and to study should the regulatory requirements change to require students to attend on campus.

B. CodeCore Students: Pre-Departure Orientation for International Students – Information to be provided to students who intend to come to Canada.

C. Staff working for CodeCore during the pandemic under contingent conditions – college is open and receiving students – Seminar for staff preparing to return to CodeCore for all staff.

D. Staff working for CodeCore during the pandemic under current conditions – staff coming to the office

E. The hybrid learning environment

F. Levels of Protection –

First Level of Protection – Elimination
Second Level of Protection – Engineering
Third Level of Protection – Administrative
Fourth Level of Protection – Using PPE and Masks

G. In case of an outbreak/confirmed case among staff or students.

H. Ongoing updating:

Overview:

Supervisors, managers, instructors and teachers have participated in reviews of the material provided by the BC-CDC and EQA/Ministry of Advanced Education and contributed to the preparation of the protocols in this document.
Areas of the college where people gather including elevators, front desk, breakrooms, kitchens, bathrooms, offices and classrooms. As well, surfaces and counters which would likely be contacted by multiple people have been identified and labelled for designation for extra cleaning.
Job tasks and processes where staff, instructors and managers are close to one another have been identified and modified to limit contact and personal interaction between people.
CodeCore has reviewed the industry specific protocols on Worksafebc.com which are relevant to CodeCore College specifically those on https://www.worksafebc.com/en/about-us/covid-19-updates/covid-19-returning-sa fe-operation/education-advanced
We have specifically evaluated the 4 levels of protection and after consultation with instructors, staff and managers we have instituted the appropriate protocols for our institution specifically:
a. Use of the Covid 19 self assessment tool and similar self-attestations prior to accessing our campus
b. 14 day quarantine for our students arriving from other countries including all associated briefings on preparation, ArriveCan App, preparations and post-quarantine testing.
c. Appropriate signage in all areas and markings on all surfaces to clean and address.
d. The provincial health authority via 811 has been consulted and our staff, students and instructors have been briefed on the assessment tool as well as walk-in testing which may be accessed without confirmed symptoms.
e. The provincial health authority via 811 has been consulted regarding how to handle a single case, multiple cases or an outbreak of Covid-19 at our institution either among our staff, instructors or students specifically:
1. An isolation room has been designated at our institution should someone be identified as presenting symptoms where they will be held until transportation to their place of residence can be coordinated.
2. 811 shall be contacted for further information
3. Additional cleaning and disinfection protocols shall be performed with regards to all areas that the individual has been in contact with
4. All stakeholders including staff, instructors, students, homestay providers (if applicable), provincial health authority, as well as building management shall be contacted and notified of the potential for a case having been present at the institution. The medium for contact shall be facebook, instagram, email and twitter.
f. Staff have been briefed on the symptoms of Covid-19 and progress of the disease
g. Staff have further been briefed on how to manage student distress in both a virtual and an in-person classroom
h. The number of people in our institution shall be 50 people maximum.
i. There shall be physical restrictions and limits to each room the totals of all rooms shall not exceed the above limit of 70 in the facility. This takes into account at least 5 square meters of unencumbered space per person.
j. Occupancy limits have been posted per room and for the whole facility.
k. Occupancy limits have been posted specific for breakrooms, meeting rooms, elevators and washrooms.
l. Measures have been implemented to keep all workers and others 2 meters apart including revising work schedules and the institution of private offices as well as digital delivery of in-session classes across the institution where possible.
m. Shifts of instructors and students shall be utilized to ensure limits of contact.
n. Students attending classes in person shall have their temperature taken upon arrival by staff each day.
o. Students shall complete the wellness check-in twice per week while classes are online and daily when classes are in-person.
p. Students and staff have been briefed about the selection and care for masks and provided with the guidelines from the BC CDC.

Section 1: Preparedness Plan for Current Circumstances:

B. CodeCore Students: Pre-Departure Orientation for International Students – Information to be provided to students who intend to come to Canada.

a. Students who arrive in Canada from another country will be required to go into quarantine for 14 days upon arrival. Students will be presented with the Public Health Agency of Canada communication released on March 25, 2020 (LINK) which highlights

Requirement for self-isolation for 14 days whether or not they have symptoms of Covid-19; and
The prescribed penalty for violating this order namely, “Maximum penalties include a fine of up to $750,000 and/or imprisonment for six months. Further, a person who causes a risk of imminent death or serious bodily harm to another person while wilfully or recklessly contravening this Act or the regulations could be liable for a fine of up to $1,000,000 or to imprisonment of up to three years, or to both. Spot checks will be conducted by the Government of Canada to verify compliance.

b. Students will be advised of quarantine preparedness

c. Students will be advised of the requirement to use non-public transit from the airport to their quarantine destination.

d. Students will be advised of the requirement to download the Federal ArriveCan App which must be accessed and used with 48 hours prior to arriving in Canada

e. Students will be advised of the BC CDC Covid-19 app and advised to download it. https://bc.thrive.health/

f. Students will be advised to download the Covid Alert App. (LINK) though it is not yet widely used in BC.

g. Students will be advised to complete a BC Self quarantine plan. (LINK)

h. Students will be required to provide CodeCore College with their quarantine plan prior to departure for our review.

i. Students will be advised of the assessment process conducted upon arrival. (LINK) and the quarantine handout which is being issued to people at the airport. (LINK)

j. Students will be provided with the Covid-19 be prepared Fact Sheet. (LINK)

k. How to select and use a mask, safety and cleaning, working from home guidelines, and disinfecting and cleaning guidelines.

l. Students will be advised of the Covid-19 actions by the CBSA for travellers arriving by air. (LINK) — Primary screening and requirement to wear a mask, secondary screening

m. Students will be advised to check the list of exposure locations after they arrive to see if they have been exposed to Covid-19 during their travel. (LINK)

n. Students will review in the seminar the details of Covid-19 symptoms and disease progression (VIDEO, Canada.ca Website)

o. Students will review in the seminar the CodeCore reporting sheet which they will be required to complete twice weekly on Mondays and Wednesdays. (LINK)

p. Students will review in the seminar If you are sick from the BC CDC during which they will be advised of the Self-Assessment Tool and the 811 phone service.

q. Students will be advised of testing centers in the seminar. (LINK)

r. Students will be advised of measures to take to protect themselves by reviewing the Covid-19 Care for Yourself and Others document (LINK)

s. Students will review Appendix C of the above document about disinfection.

t. Students will be advised of mental health supports as per Appendix D of the above document. As well, the here2talk.ca service.

u. Students will be advised of the Resilience BC Network and their guidance for how to behave in the case of racism they may face due to being a visitor to Canada during the Pandemic. (LINK)

v. Students will be advised to complete their MSP application upon arrival to Canada and forward the confirmation page and number to CodeCore to show that this has been completed

w. Once students have completed their quarantine, we will continue to engage with students to collect their data until deemed no longer necessary.

x. Students will be advised that classes are being held online and that a laptop is the preferred method to connect to the classes, though it is possible to do so via smartphone.

y. Students will be advised that attendance to classes is mandatory and that cameras will be on for most classes to ensure participation. Students may request academic concession due to missed classes or course requirements. Formal requests for accommodation should be made via email to the Campus Director at ian@codecore.ca

z. CodeCore shall review and, if needed, adjust current policies to support students to rest if they are sick.

C. CodeCore Students: Pre-Session Orientation for International and Domestic Students already in Canada who are not required to be in quarantine

a. Students will be advised of the BC CDC Covid-19 app and advised to download it. https://bc.thrive.health/

b. Students will be advised to download the Covid Alert App. (LINK) though it is not yet widely used in BC.

c. Students will be provided with the Covid-19 be prepared Fact Sheet. (LINK)

d. How to select and use a mask, safety and cleaning, working from home guidelines, and disinfecting and cleaning guidelines.

e. Students will be advised to check the list of exposure locations after they arrive to see if they have been exposed to Covid-19l. (LINK)

f. Students will review in the seminar the details of Covid-19 symptoms and disease progression (VIDEO, Canada.ca Website)

g. Students will review in the seminar the CodeCore reporting sheet which they will be required to complete twice weekly on Mondays and Wednesdays. (LINK)

h. Students will review in the seminar If you are sick from the BC CDC during which they will be advised of the Self-Assessment Tool and the 811 phone service.

i. Students will be advised of testing centers in the seminar. (LINK)

j. Students will be advised of measures to take to protect themselves by reviewing the Covid-19 Care for Yourself and Others document (LINK)

k. Students will review Appendix C of the above document about disinfection.

l. Students will be advised of mental health supports as per Appendix D of the above document. As well, the here2talk.ca service.

m. Students will be advised of the Resilience BC Network and their guidance for how to behave in the case of racism they may face due to being a visitor to Canada during the Pandemic. (LINK)

n. Students will be advised to complete their MSP application if they have not done so, and forward the confirmation page and number to CodeCore to show that this has been completed

o. Students will be advised that classes are being held online and that a laptop is the preferred method to connect to the classes, though it is possible to do so via smartphone.

p. Students will be advised that attendance to classes is mandatory and that cameras will be on for most classes to ensure participation.

q. Students may request academic concession due to missed classes or course requirements. Formal requests for accommodation should be made via email to the Campus Director at ian@codecore.ca

r. CodeCore shall review and, if needed, adjust current policies to support students to rest if they are sick.

D. Staff working for CodeCore during the pandemic under current conditions – staff working from home.

a. Staff must complete the seminar with CodeCore management with regards to Covid-19. The information to be covered in this seminar includes:

Symptoms and Progression of Covid-19 https://www.youtube.com/watch?v=U8r3oTVMtQ0
A review of the Canadian government website for how to prepare yourself for the pandemic. https://www.canada.ca/content/dam/phac-aspc/documents/services/publications/diseases-conditions/coronavirus/covid-19-be-prepared/covid-19-be-prepared-factsheet-eng.pdf
What to do if you are sick from the BC CDC website: http://www.bccdc.ca/health-info/diseases-conditions/covid-19/about-covid-19/if-you-are-sick
Who to contact if you are sick: https://www.healthlinkbc.ca/
Testing Information: http://www.bccdc.ca/health-info/diseases-conditions/covid-19/testing
Where to get tested: https://experience.arcgis.com/experience/3862560c5a41418e9d78f4f81688e9d0
How to protect yourself and others from the BC CDC https://drive.google.com/file/d/1VExVALwgNCB_d1Vy58pKQennCnZgW2qt/view
How to select and use a mask, safety and cleaning, working from home guidelines, and disinfecting and cleaning guidelines.
Mental Health Resources for Residents of BC: From the above document, Appendix D. We also discuss hate crimes as it may pertain to our students during the pandemic. https://hatecrimesinbc.resiliencebcnetwork.ca/
Faculty and staff are advised to work from home and will be provided with the necessary tools to do so. Institutional sick day policies will apply as appropriate. CodeCore shall review and, if needed, adjust current policies to support faculty and staff to rest if they are sick.

E. Staff working for CodeCore during the pandemic under current conditions – staff coming to the office

a. Although CodeCore is closed, managers are still occasionally coming into the school and therefore, some further details must be covered with regards to policies and procedures inside the College.

b. Areas where staff congregate have been identified as the bathrooms and the staff break room. The surfaces within those areas which may be shared by workers have been identified and singled out for special cleaning twice daily and at night by cleaning staff.

c. There are no processes which require staff to work together closely and all staff in CodeCore have separate offices, so there is limited other risk of exposure.

d. If staff in the college are required to interact with each other, intercom is preferred or only under strict social distancing.

e. There have been industry specific guidelines issued by the provincial health authority regarding post-secondary education as below:

All faculty, staff, students, and visitors must assess themselves daily for COVID-19 symptoms prior to accessing campus property.
The BC COVID-19 self-assessment tool is available online to be used and/or to help develop assessments. https://bc.thrive.health/covid19/en
Expectations for completing a self-assessment and/or declaration is made clear to all visitors before they enter the campus through signage and all visitors are to be deterred from coming to the school physically.
Anyone with symptoms associated with COVID-19, as well as anyone who has travelled outside Canada in the previous 14 days or anyone identified as a close contact of a person with a confirmed case of COVID-19, must self-isolate in accordance with guidance from the BC Centre for Disease Control.
Adequate signage and regular communication of the above requirements should be provided to everyone who accesses the campus. This signage has been posted at the door regarding entry to the Campus – though the campus is closed.
Furthermore, signage about proper use of masks, selection of masks, handwashing and disinfecting are posted throughout the college. Room and space limits have been posted also. The college itself is deemed to be limited to maximum 5 staff — each with their own office and the bathrooms have been designated as maximum 2 users.
Instructions for individuals to contact 8-1-1 or a medical provider if further health advice is required should be made available.
Faculty and staff are advised to work from home and will be provided with the necessary tools to do so.
Institutional sick day policies will apply as appropriate. CodeCore shall review and, if needed, adjust current policies to support faculty and staff to rest if they are sick.
If faculty, staff, or students develop symptoms while at the institution:
- CodeCore will separate the symptomatic individual from others in a supervised area and direct the symptomatic individual to return to their place of residence. Arrangements for transportation should be coordinated if required.
- If symptoms persist, the individual should be instructed to contact 8-1-1 or their local healthcare provider for further direction.
- Staff responsible for facility cleaning must clean and disinfect the space where the individual was separated and any areas used by them (e.g., classroom, bathroom, common areas).

F. The online learning environment

a. Respectful learning environments — Normal institutional expectations for respectful work and learning environments remain in place.

b. Remote learning – Students attending classes remotely must follow existing institutional expectations and policies for respectful behaviour that apply to in-person classes.

c. Attendance shall be taken and most classes shall require students in class to attend with cameras on to ensure participation.

d. Google Classroom and Google Meet are the preferred platforms for CodeCore online education.

e. Classes are to be recorded wherever possible and the link provided to the student.

f. Instructors who need further assistance with operating in the online environment can request a special seminar from Ian or Jordi to review how classes are to be delivered.

G. Levels of Protection –

a. First Level of Protection – Elimination

To minimize exposure between staff and students, CodeCore College will continue to operate classes online until further notice.
Teachers will continue to work from home as required for their classes.
Students are not permitted to come to campus except under special circumstances and must follow all the guidelines for campus visitors outlined above.
Staff members who are coming to work are currently limited to 5 maximum. The door is locked and entry is only by fob.
Staff members are advised to wear masks when entering and exiting the building and parking area as other businesses continue to operate.
Staff members are further advised that there is maximum occupancy of 2 in the elevator.
Each staff member has their own office with it’s own door and staff should limit themselves to working in their own offices.
Bathrooms are shared between staff and cleaned daily. As there are few staff on campus, toilet stalls shall be designated.
Staff are advised to wear masks when exiting their office to go to breakrooms and washrooms and to wash their hands using the handwashing guidelines.

b. Second Level of Protection – Engineering

Each staff member has their own office with it’s own door and staff should limit themselves to working in their own offices.
Bathrooms are shared between staff, though they do not share stalls. Stalls are designated for staff members.
As staff have their own offices or are working from home, there is no need for barriers between staff.

c. Third Level of Protection – Administrative

To limit the risk of person-to-person transmission, CodeCore students and staff are advised to work from home and conduct classes online until further notice.
CodeCore College facilities will remain closed to the public until further notice.
CodeCore College has designated one door as entrance and one door as exit to the facility.
CodeCore has posted limits to staff numbers in the break room and bathrooms, as well as the general facility.
CodeCore has reviewed Covid-19 symptom information and procedures from the CDC with staff and students and made documents available to staff in the seminar described above
CodeCore has advised staff and students of the resources for mental health support for residents of the province of BC included on the BC CDC website
Disinfectant wipes are provided to all staff for the frequent cleaning of their work surfaces.
Hand sanitizer is available in front of elevator doors and at the front desk of CodeCore College
Washrooms and common areas are cleaned every night by building cleaning staff.
Staff should clean and disinfect their work area and computer as often as possible.
Areas where staff may congregate such as the bathroom and meeting room sinks are to be cleaned once in the morning and once in the afternoon by management including but not limited to:
- Fridge Door
- Microwave Control panel
- Taps and sink.
- Countertop and Tabletop
Dishes are to be used once and then put by the staff member placing them directly into the dishwasher. Dishwasher settings should be put on maximum clean cycle and washed daily.

d. Fourth Level of Protection – Using PPE and Masks

CodeCore College advises staff to use masks when entering and exiting the building.
We have distributed the document on selecting and using masks to staff and students.
We have distributed the document on how to use a mask to staff and students.
We have reviewed the documents together in training sessions.

H. In case of an outbreak/confirmed case among staff or Students

a. The provincial health authority via 811 has been consulted regarding how to handle a single case, multiple cases or an outbreak of Covid-19 at our institution either among our staff, instructors or students specifically

An isolation room has been designated at our institution should someone be identified as presenting symptoms where they will be held until transportation to their place of residence can be coordinated.
811 shall be contacted for further information
Additional cleaning and disinfection protocols shall be performed with regards to all areas that the individual has been in contact with
All stakeholders including staff, instructors, students, homestay providers (if applicable), provincial health authority, as well as building management shall be contacted and notified of the potential for a case having been present at the institution. The medium for contact shall be facebook, instagram, email and twitter.

I. Ongoing updating:

Management to review BC CDC website weekly for updated protocols and news.
Any new information regarding Covid-19 should be communicated to students on a regular basis
Management to revise protocols based on updated government information available
Students required to update regarding change of address, phone number

Section 2: Preparedness Plan for Contingent Circumstances: CodeCore College will open and receive students and staff on campus.

B. CodeCore Students: Pre-Departure Orientation for International Students – Information to be provided to students who intend to come to Canada.

Requirement for self-isolation for 14 days whether or not they have symptoms of Covid-19; and
The prescribed penalty for violating this order namely, “Maximum penalties include a fine of up to $750,000 and/or imprisonment for six months. Further, a person who causes a risk of imminent death or serious bodily harm to another person while wilfully or recklessly contravening this Act or the regulations could be liable for a fine of up to $1,000,000 or to imprisonment of up to three years, or to both. Spot checks will be conducted by the Government of Canada to verify compliance.”

b. Students will be advised of quarantine preparedness and that their quarantine location must be suitable for them and any traveling family members which includes access to supplies such as prescriptions and food; no contact with vulnerable individuals or be living in a group or communal setting (except for family members) and that their quarantine accommodation enabling individual physical distancing and infection-prevention protocols in place

CodeCore is able to offer the option of the YWCA hotel in downtown Vancouver which is offering 2 week quarantine say with all appropriate procedures for $1181 CAD
CodeCore is also able to offer the option of the Day’s Inn in Surrey which is offering 2 week quarantine say with all appropriate procedures for $1607 CAD
Food and other supplies are delivered to the door by staff in the hotels ensuring that residents stay in their room for the duration of their stay.
Other quarantine arrangements may be approved, on a case-by-case basis as long as they meet all the above minimum requirements.
While in quarantine, students will join pre-session classes to get acclimated to the online environment, tools that CodeCore uses in classes such as Google Classroom, Google Meet, Google Doc and Sheets, Canva and Email.
During those classes, students will work in groups with other students in quarantine and get to know each other so they can provide support to each other.
Pre-Session classes will include short film reviews, poster-making, basic stock trading on a simulation and college reading.

c. Students will be advised of the requirement to use non-public transit from the airport to their quarantine destination.

d. Students will be advised of the requirement to download the Federal ArriveCan App which must be accessed and used with 48 hours prior to arriving in Canada