- info@CodeCore.ca
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Section 1: Preparedness Plan for Current Circumstances:
A. Outline: CodeCore College is currently closed to all visitors and only open to limited numbers of staff and management. The purpose of this section is to provide guidance to staff and students who are working and studying from home in order to ensure that they remain safe and healthy throughout the Covid-19 Pandemic.
B. CodeCore Students: Pre-Departure Orientation for International Students – Information to be provided to students who intend to come to Canada.
C. CodeCore Students: Pre-Session Orientation for International and Domestic Students already in Canada who are not required to be in quarantine
D. Staff working for CodeCore during the pandemic under current conditions – staff working from home.
E. Staff working for CodeCore during the pandemic under current conditions – staff coming to the office
F. The online learning environment
G. Levels of Protection –
H. In case of an outbreak/confirmed case among staff or students.
I. Ongoing updating:
Section 2: CodeCore College will open and receive students and staff on Campus
Preparedness Plan for Contingent Circumstances: CodeCore College will open and receive students and staff on campus.
A. Outline: The purpose of this section is to provide guidance to staff and students who will be coming to CodeCore to work and to study should the regulatory requirements change to require students to attend on campus.
B. CodeCore Students: Pre-Departure Orientation for International Students – Information to be provided to students who intend to come to Canada.
C. Staff working for CodeCore during the pandemic under contingent conditions – college is open and receiving students – Seminar for staff preparing to return to CodeCore for all staff.
D. Staff working for CodeCore during the pandemic under current conditions – staff coming to the office
E. The hybrid learning environment
F. Levels of Protection –
G. In case of an outbreak/confirmed case among staff or students.
H. Ongoing updating:
Overview:
a. Use of the Covid 19 self assessment tool and similar self-attestations prior to accessing our campus
b. 14 day quarantine for our students arriving from other countries including all associated briefings on preparation, ArriveCan App, preparations and post-quarantine testing.
c. Appropriate signage in all areas and markings on all surfaces to clean and address.
d. The provincial health authority via 811 has been consulted and our staff, students and instructors have been briefed on the assessment tool as well as walk-in testing which may be accessed without confirmed symptoms.
e. The provincial health authority via 811 has been consulted regarding how to handle a single case, multiple cases or an outbreak of Covid-19 at our institution either among our staff, instructors or students specifically:
f. Staff have been briefed on the symptoms of Covid-19 and progress of the disease
g. Staff have further been briefed on how to manage student distress in both a virtual and an in-person classroom
h. The number of people in our institution shall be 50 people maximum.
i. There shall be physical restrictions and limits to each room the totals of all rooms shall not exceed the above limit of 70 in the facility. This takes into account at least 5 square meters of unencumbered space per person.
j. Occupancy limits have been posted per room and for the whole facility.
k. Occupancy limits have been posted specific for breakrooms, meeting rooms, elevators and washrooms.
l. Measures have been implemented to keep all workers and others 2 meters apart including revising work schedules and the institution of private offices as well as digital delivery of in-session classes across the institution where possible.
m. Shifts of instructors and students shall be utilized to ensure limits of contact.
n. Students attending classes in person shall have their temperature taken upon arrival by staff each day.
o. Students shall complete the wellness check-in twice per week while classes are online and daily when classes are in-person.
p. Students and staff have been briefed about the selection and care for masks and provided with the guidelines from the BC CDC.
Section 1: Preparedness Plan for Current Circumstances:
A. Outline: CodeCore College is currently closed to all visitors and only open to limited numbers of staff and management. The purpose of this section is to provide guidance to staff and students who are working and studying from home in order to ensure that they remain safe and healthy throughout the Covid-19 Pandemic.
B. CodeCore Students: Pre-Departure Orientation for International Students – Information to be provided to students who intend to come to Canada.
a. Students who arrive in Canada from another country will be required to go into quarantine for 14 days upon arrival. Students will be presented with the Public Health Agency of Canada communication released on March 25, 2020 (LINK) which highlights
b. Students will be advised of quarantine preparedness
c. Students will be advised of the requirement to use non-public transit from the airport to their quarantine destination.
d. Students will be advised of the requirement to download the Federal ArriveCan App which must be accessed and used with 48 hours prior to arriving in Canada
e. Students will be advised of the BC CDC Covid-19 app and advised to download it. https://bc.thrive.health/
f. Students will be advised to download the Covid Alert App. (LINK) though it is not yet widely used in BC.
g. Students will be advised to complete a BC Self quarantine plan. (LINK)
h. Students will be required to provide CodeCore College with their quarantine plan prior to departure for our review.
i. Students will be advised of the assessment process conducted upon arrival. (LINK) and the quarantine handout which is being issued to people at the airport. (LINK)
j. Students will be provided with the Covid-19 be prepared Fact Sheet. (LINK)
k. How to select and use a mask, safety and cleaning, working from home guidelines, and disinfecting and cleaning guidelines.
l. Students will be advised of the Covid-19 actions by the CBSA for travellers arriving by air. (LINK) — Primary screening and requirement to wear a mask, secondary screening
m. Students will be advised to check the list of exposure locations after they arrive to see if they have been exposed to Covid-19 during their travel. (LINK)
n. Students will review in the seminar the details of Covid-19 symptoms and disease progression (VIDEO, Canada.ca Website)
o. Students will review in the seminar the CodeCore reporting sheet which they will be required to complete twice weekly on Mondays and Wednesdays. (LINK)
p. Students will review in the seminar If you are sick from the BC CDC during which they will be advised of the Self-Assessment Tool and the 811 phone service.
q. Students will be advised of testing centers in the seminar. (LINK)
r. Students will be advised of measures to take to protect themselves by reviewing the Covid-19 Care for Yourself and Others document (LINK)
s. Students will review Appendix C of the above document about disinfection.
t. Students will be advised of mental health supports as per Appendix D of the above document. As well, the here2talk.ca service.
u. Students will be advised of the Resilience BC Network and their guidance for how to behave in the case of racism they may face due to being a visitor to Canada during the Pandemic. (LINK)
v. Students will be advised to complete their MSP application upon arrival to Canada and forward the confirmation page and number to CodeCore to show that this has been completed
w. Once students have completed their quarantine, we will continue to engage with students to collect their data until deemed no longer necessary.
x. Students will be advised that classes are being held online and that a laptop is the preferred method to connect to the classes, though it is possible to do so via smartphone.
y. Students will be advised that attendance to classes is mandatory and that cameras will be on for most classes to ensure participation. Students may request academic concession due to missed classes or course requirements. Formal requests for accommodation should be made via email to the Campus Director at ian@codecore.ca
z. CodeCore shall review and, if needed, adjust current policies to support students to rest if they are sick.
C. CodeCore Students: Pre-Session Orientation for International and Domestic Students already in Canada who are not required to be in quarantine
a. Students will be advised of the BC CDC Covid-19 app and advised to download it. https://bc.thrive.health/
b. Students will be advised to download the Covid Alert App. (LINK) though it is not yet widely used in BC.
c. Students will be provided with the Covid-19 be prepared Fact Sheet. (LINK)
d. How to select and use a mask, safety and cleaning, working from home guidelines, and disinfecting and cleaning guidelines.
e. Students will be advised to check the list of exposure locations after they arrive to see if they have been exposed to Covid-19l. (LINK)
f. Students will review in the seminar the details of Covid-19 symptoms and disease progression (VIDEO, Canada.ca Website)
g. Students will review in the seminar the CodeCore reporting sheet which they will be required to complete twice weekly on Mondays and Wednesdays. (LINK)
h. Students will review in the seminar If you are sick from the BC CDC during which they will be advised of the Self-Assessment Tool and the 811 phone service.
i. Students will be advised of testing centers in the seminar. (LINK)
j. Students will be advised of measures to take to protect themselves by reviewing the Covid-19 Care for Yourself and Others document (LINK)
k. Students will review Appendix C of the above document about disinfection.
l. Students will be advised of mental health supports as per Appendix D of the above document. As well, the here2talk.ca service.
m. Students will be advised of the Resilience BC Network and their guidance for how to behave in the case of racism they may face due to being a visitor to Canada during the Pandemic. (LINK)
n. Students will be advised to complete their MSP application if they have not done so, and forward the confirmation page and number to CodeCore to show that this has been completed
o. Students will be advised that classes are being held online and that a laptop is the preferred method to connect to the classes, though it is possible to do so via smartphone.
p. Students will be advised that attendance to classes is mandatory and that cameras will be on for most classes to ensure participation.
q. Students may request academic concession due to missed classes or course requirements. Formal requests for accommodation should be made via email to the Campus Director at ian@codecore.ca
r. CodeCore shall review and, if needed, adjust current policies to support students to rest if they are sick.
D. Staff working for CodeCore during the pandemic under current conditions – staff working from home.
a. Staff must complete the seminar with CodeCore management with regards to Covid-19. The information to be covered in this seminar includes:
E. Staff working for CodeCore during the pandemic under current conditions – staff coming to the office
a. Although CodeCore is closed, managers are still occasionally coming into the school and therefore, some further details must be covered with regards to policies and procedures inside the College.
b. Areas where staff congregate have been identified as the bathrooms and the staff break room. The surfaces within those areas which may be shared by workers have been identified and singled out for special cleaning twice daily and at night by cleaning staff.
c. There are no processes which require staff to work together closely and all staff in CodeCore have separate offices, so there is limited other risk of exposure.
d. If staff in the college are required to interact with each other, intercom is preferred or only under strict social distancing.
e. There have been industry specific guidelines issued by the provincial health authority regarding post-secondary education as below:
F. The online learning environment
a. Respectful learning environments — Normal institutional expectations for respectful work and learning environments remain in place.
b. Remote learning – Students attending classes remotely must follow existing institutional expectations and policies for respectful behaviour that apply to in-person classes.
c. Attendance shall be taken and most classes shall require students in class to attend with cameras on to ensure participation.
d. Google Classroom and Google Meet are the preferred platforms for CodeCore online education.
e. Classes are to be recorded wherever possible and the link provided to the student.
f. Instructors who need further assistance with operating in the online environment can request a special seminar from Ian or Jordi to review how classes are to be delivered.
G. Levels of Protection –
a. First Level of Protection – Elimination
b. Second Level of Protection – Engineering
c. Third Level of Protection – Administrative
d. Fourth Level of Protection – Using PPE and Masks
H. In case of an outbreak/confirmed case among staff or Students
a. The provincial health authority via 811 has been consulted regarding how to handle a single case, multiple cases or an outbreak of Covid-19 at our institution either among our staff, instructors or students specifically
I. Ongoing updating:
Section 2: Preparedness Plan for Contingent Circumstances: CodeCore College will open and receive students and staff on campus.
A. Outline: The purpose of this section is to provide guidance to staff and students who will be coming to CodeCore to work and to study should the regulatory requirements change to require students to attend on campus.
B. CodeCore Students: Pre-Departure Orientation for International Students – Information to be provided to students who intend to come to Canada.
a. Students who arrive in Canada from another country will be required to go into quarantine for 14 days upon arrival. Students will be presented with the Public Health Agency of Canada communication released on March 25, 2020 (LINK) which highlights
b. Students will be advised of quarantine preparedness and that their quarantine location must be suitable for them and any traveling family members which includes access to supplies such as prescriptions and food; no contact with vulnerable individuals or be living in a group or communal setting (except for family members) and that their quarantine accommodation enabling individual physical distancing and infection-prevention protocols in place
c. Students will be advised of the requirement to use non-public transit from the airport to their quarantine destination.
d. Students will be advised of the requirement to download the Federal ArriveCan App which must be accessed and used with 48 hours prior to arriving in Canada
e. Students will be advised of the BC CDC Covid-19 app and advised to download it. https://bc.thrive.health/
f. Students will be advised to download the Covid Alert App. (LINK) though it is not yet widely used in BC.
g. Students will be advised to complete a BC Self quarantine plan. (LINK)
h. Students will be required to provide CodeCore College with their quarantine plan prior to departure for our review.
i. Students will be advised of the assessment process conducted upon arrival. (LINK) and the quarantine handout which is being issued to people at the airport. (LINK)
j. Students will be provided with the Covid-19 be prepared Fact Sheet. (LINK)
k. How to select and use a mask, safety and cleaning, working from home guidelines, and disinfecting and cleaning guidelines.
l. Students will be advised of the Covid-19 actions by the CBSA for travellers arriving by air. (LINK) — Primary screening and requirement to wear a mask, secondary screening
m. Students will be advised to check the list of exposure locations after they arrive to see if they have been exposed to Covid-19 during their travel. (LINK)
n. Students will review in the seminar the details of Covid-19 symptoms and disease progression (VIDEO, Canada.ca Website)
o. Students will review in the seminar the CodeCore reporting sheet which they will be required to complete daily. (LINK)
p. Students will review in the seminar If you are sick from the BC CDC during which they will be advised of the Self-Assessment Tool and the 811 phone service.
q. Students will be advised of testing centers in the seminar. (LINK)
r. Students will be advised of measures to take to protect themselves by reviewing the Covid-19 Care for Yourself and Others document (LINK)
s. Students will review Appendix C of the above document about disinfection.
t. Students will be advised of mental health supports as per Appendix D of the above document. As well, the here2talk.ca service.
u. Students will be advised of the Resilience BC Network and their guidance for how to behave in the case of racism they may face due to being a visitor to Canada during the Pandemic. (LINK)
v. Students will be advised to complete their MSP application upon arrival to Canada and forward the confirmation page and number to CodeCore to show that this has been completed
w. Once students have completed their quarantine, we will continue to engage with students to collect their data until deemed no longer necessary.
x. Students may request academic concession due to missed classes or course requirements. Formal requests for accommodation should be made via email to the Campus Director at ian@codecore.ca
y. CodeCore shall review and, if needed, adjust current policies to support students to rest if they are sick.
z. Students will be advised that classes will be conducted in person on campus and of the measures below that have been taken to help ensure everyone’s safety.
a. All students shall complete the wellness check-in daily, reporting their symptoms status, mental health status, address and phone number. All persons (students or staff) arriving at campus shall have their temperature checked and recorded.
b. If during the wellness check, a student requests contact or support of a religious or cultural nature, CodeCore will provide the connection or introduction necessary to facilitate it.
c. All persons (students or staff) arriving at campus shall have their temperature checked and recorded.
C. CodeCore Students: Pre-Session Orientation for International and Domestic Students already in Canada who are not required to be in quarantine
a. Students will be advised of the BC CDC Covid-19 app and advised to download it. https://bc.thrive.health/
b. Students will be advised to download the Covid Alert App. (LINK) though it is not yet widely used in BC.
c. Students will be provided with the Covid-19 be prepared Fact Sheet. (LINK)
d. How to select and use a mask, safety and cleaning, working from home guidelines, and disinfecting and cleaning guidelines.
e. Students will be advised to check the list of exposure locations after they arrive to see if they have been exposed to Covid-19l. (LINK)
f. Students will review in the seminar the details of Covid-19 symptoms and disease progression (VIDEO, Canada.ca Website)
g. Students will review in the seminar the CodeCore reporting sheet which they will be required to complete twice weekly on Mondays and Wednesdays. (LINK)
h. Students will review in the seminar If you are sick from the BC CDC during which they will be advised of the Self-Assessment Tool and the 811 phone service.
i. Students will be advised of testing centers in the seminar. (LINK)
j. Students having completed their 14 day quarantine, shall be advised of the walk-in testing center most convenient to them where they can get tested, should that be required.
k. Students will be advised of measures to take to protect themselves by reviewing the Covid-19 Care for Yourself and Others document (LINK)
l. Students will review Appendix C of the above document about disinfection.
m. Students will be advised of mental health supports as per Appendix D of the above document. As well, the here2talk.ca service.
n. Students will be advised of the Resilience BC Network and their guidance for how to behave in the case of racism they may face due to being a visitor to Canada during the Pandemic. (LINK)
o. Students will be advised to complete their MSP application if they have not done so, and forward the confirmation page and number to CodeCore to show that this has been completed
p. Students may request academic concession due to missed classes or course requirements. Formal requests for accommodation should be made via email to the Campus Director at ian@codecore.ca
q. CodeCore shall review and, if needed, adjust current policies to support students to rest if they are sick.
r. Students will be advised that classes will be conducted in person on campus and of the measures below that have been taken to help ensure everyone’s safety.
s. All students shall complete the wellness check-in daily, reporting their symptoms status, mental health status, address and phone number. All persons (students or staff) arriving at campus shall have their temperature checked and recorded.
t. In the case that a student who should be in quarantine:
CodeCore shall be bound to report them for possible violation of their quarantine. (Students have been warned pre-arrival of this possibility.) As per Service BC, the reporting shall have two parts – enforcement officers and the CDC for the region. In the case of New Westminster, these shall be IRCC at 1-888-268-4319 and the Fraser Health Communicative Disease Program at covidintakehub@fraserhealth.ca
(Fraser Health Covid Intake Hub only accepts emails and not phone calls.)
D. Staff working for CodeCore during the pandemic under contingent conditions – college is open and receiving students – Seminar for staff preparing to return to CodeCore for all staff.
a. Staff must complete the seminar with CodeCore management with regards to Covid-19. The information to be covered in this seminar includes:
E. Staff working for CodeCore during the pandemic under current conditions – staff coming to the office
a. Areas where staff congregate have been identified as the bathrooms and the staff break room. The surfaces within those areas which may be shared by workers have been identified and singled out for special cleaning twice daily and at night by cleaning staff.
b. There are no processes which require staff to work together closely and all staff and faculty in CodeCore have separate offices, so there is limited other risk of exposure.
c. If staff in the college are required to interact with each other, intercom is preferred or only under strict social distancing.
d. There have been industry specific guidelines issued by the provincial health authority regarding post-secondary education as below:
F. The hybrid learning environment
a. Respectful learning environments — Normal institutional expectations for respectful work and learning environments remain in place.
b. Remote learning – Students attending classes remotely must follow existing institutional expectations and policies for respectful behaviour that apply to in-person classes.
c. Attendance shall be taken and most classes shall require students in class to attend with cameras on to ensure participation.
d. Google Classroom and Google Meet are the preferred platforms for CodeCore online education.
e. Classes are to be recorded wherever possible and the link provided to the
f. Instructors who need further assistance with operating in the online environment can request a special seminar from Ian or Jordi to review how classes are to be delivered.
G. Levels of Protection –
a. First Level of Protection – Elimination
b. Second Level of Protection – Engineering
c. Third Level of Protection – Administrative
d. Fourth Level of Protection – Using PPE and Masks
H. In case of an outbreak/confirmed case among staff or students.
a. The provincial health authority via 811 has been consulted regarding how to handle a single case, multiple cases or an outbreak of Covid-19 at our institution either among our staff, instructors or students specifically:
I. Someone falling ill at campus
a. Sick students/staff should report to the management office, even with mild
b. They shall be taken to the isolation room, have their hands washed, provided with a mask. 811 shall be contacted and for further
c. The OFAA special protocols for Covid-19 shall be implemented.
d. Arrangements shall be made for them to be taken home or to be taken for further testing as required.
e. If the worker is severely ill, (e.g. difficulty breathing, chest pain) 911 shall be called.
f. All surfaces and areas that the person has been in contact with shall be cleaned and disinfected.
g. All stakeholders including staff, instructors, students, homestay providers (if applicable), provincial health authority, as well as building management shall be contacted and notified of the potential for a case having been present at the institution. The medium for contact shall be facebook, instagram, email and twitter. Anyone on campus shall also be notified in person. Care shall be taken not to announce any information protected by law from being released.
h. The record of facility entries that day shall be flagged should it be necessary to provide it to the provincial health authority
J. Maintenance of Federal quarantine requirements and all regulations
a. To ensure that new arriving students will not over-extend our institution capacity, we will maintain a ratio of staff to students which shall not exceed 30:1. This does not refer to our teacher – student ratio in classes, but rather the overall staff to student ratio within the
b. Should our expected arrivals grow beyond our current staffing levels, we shall add staff as required to ensure that we are adequately staffed to manage our student body according to the
c. All staff and instructors have been briefed on the protocols and will be expected to contribute to the collection of required data and to interact with students to ensure they are following the
d. Prior to arrival, students are all required to attend the Covid-19 orientation prior to receiving their travel documents and must affirm their
e. For the duration of the Pandemic, all managers will be involved in the teaching of classes to create connections with students so that we can further confirm their adherence to the regulations and assess their physical and emotional health.
K. Ongoing updating:
a. Management to review BC CDC website weekly for updated protocols and news.
b. Any new information regarding Covid-19 should be communicated to students on a regular basis
c. Management to revise protocols based on updated government information available
d. Students required to update regarding change of address, phone number
Additional Protocols:
Working Alone
Working from Home
Workplace Violence Prevention
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